500+ emails. 15-minute quotes. 30 channels. What real projects actually delivered.
15 documented projects from the DACH region — each with a starting situation, solution, and verified measurement. A law firm now processes 500+ emails per week with ~97% automatic classification, live within 3 weeks. A managing director creates quotes in 15 instead of 240 minutes. A content pipeline runs up to 30 channels with 80% less effort. Documented results — no promises.
15
documented projects
11
Client cases · external
4
In-house systems · Walk-the-Talk
8 client projects — real businesses, documented results
From a luxury jeweller to an African art collection. Every project with starting situation, solution, and verified measurement.
AI Social Media Agent
Viennese luxury jeweler
Among a thousand emojis: the purchase intent the team never caught.
3 Kanäle
FB + Instagram + YouTube
60.000+
Instagram followers
24/7
Monitoring & classification
Online Shop Manager
Viennese luxury jeweler
One item, three shops — and every change made three times.
Minuten
instead of hours per product
0
duplicate sales since go-live
1 Klick
take product offline across all shops
Email Classification
partner.law
30+ active procurement procedures. Hundreds of emails. One single employee.
500+
emails/week classified
~97 %
automatically routed
3 Wochen
from kickoff to go-live
Law Firm Digitalisation
Haller Recht
A law firm that wants to be found online and manage clients cleanly.
Website
new · GEO-optimised
Portal
client portal
Funnel
initial consultation funnel
Scaling through Digitization
EECS Green GmbH
All knowledge in the CEO's head. Without him, the company stands still.
15 Min.
per quote instead of half a workday
0
calculation errors
Bereit
ready for sales team expansion
NGO Invoicing
Climate Fresk Deutschland
Active in 130 countries — and every invoice processed manually.
3 Systeme
systems seamlessly connected
0
manual invoices remaining
Echtzeit
payment reconciliation & reporting
6-Agent Marketing System
Amsterdam client (name confidential)
3 founders building a product. Marketing was whatever was left over.
6
AI agents implemented
1
consistent brand voice
100 %
GDPR-compliant / EU servers
Client Portal
White Noise Photography
Weddings in Vienna, Mallorca, and Moscow — and five different tools.
5 → 1
tools consolidated
3 Sprachen
languages: DE / EN / RU
8 Stufen
project pipeline stages
Alumni Platform & Founder Spotlights
INSEAD Global Entrepreneurship Club
A global alumni network, dormant for years — and no process for reactivation.
300+
verified alumni members
25
Founder Stories live
70.000+
INSEAD alumni worldwide
Digital Collection Catalogue
Dr. Herbert Stepic
1,150 objects, 195 peoples — and everything in one Excel file.
1.150
objects catalogued
195 Stämme
tribes, 29 countries
Phase 1
LIVE · Phase 2 approved
In-house projects · Walk-the-Talk proof
An AI automation consultancy that still works manually itself cannot credibly sell automation. The 5 systems below are projects that OptimusFlow Consulting built for its own operations or immediate environment — no external client. Inquiry triage runs automatically; responses arrive personally where it matters. All results are real and measurable.
Walk-the-Talk
We use what we build. Triage runs automatically — the team steps in where it counts.
Personal AI Assistant
OptimusFlow Consulting
117 emails per day. 13 hours a week just for inbox.
20+
hours/month saved
6
specialized sub-agents
24/7
available via WhatsApp
Internal Knowledge Agent
OptimusFlow Consulting
Knowledge spread across 10+ tools. New hires spend more time searching than working.
Sekunden
response time vs. 1.8h of searching
–30 %
internal queries reduced
1
central knowledge interface
Social Media Content Pipeline
OptimusFlow Consulting
7 platforms, up to 30 channels. Manual. No research. No rhythm.
–80 %
time savings on content
bis 30
channels published automatically
7 + NL
platforms plus newsletter
Short Video Engine (Optimus Shorts)
OptimusFlow Consulting
Explainer videos at scale — without a production team.
1.000+
videos produced
1.000+
new followers gained
Traffic
+ inquiries via website
When a case comparison does not apply
These cases work best when a clearly defined core process is running manually. Law firm: email triage. Retail: product setup. Owner-led businesses: quote creation. When the process is unclear or dozens of stakeholders are involved, a case comparison is premature.
What is not shown here: enterprise systems with 50+ users, SLA contracts, and dedicated support teams. Larger vendors are the right choice for that. Honest tool comparison →
Frequently asked questions about the case studies
How many case studies does OptimusFlow Consulting have?
Currently 15 documented projects — 11 client cases with publicly identifiable companies or anonymised details, plus 4 in-house systems as Walk-the-Talk proof. Every project is documented with starting situation, solution, and measurable outcome. No case without a verified result.
When is it worth comparing these cases with your own business?
When you recognise at least one of these situations: more than 100 manual steps per week in a core process, a knowledge bottleneck tied to a single person, or several tools that never run in sync. The cases below show concretely which starting situation led to which solution — the comparison takes 5 minutes.
What are 'in-house projects' in the lower category?
The 4 projects under 'In-house projects · Walk-the-Talk proof' are systems that OptimusFlow Consulting built for its own operations — no external client: the personal AI assistant, the internal knowledge agent, the social-media content pipeline, and the Optimus Shorts short-video engine. All run on the in-house stack, all results are real and measurable — the point is: we use what we build.
Can an SME with fewer than 10 employees benefit from these solutions?
Yes — EECS Green shows that the critical question is not headcount, but whether a core process is running manually when it does not need to. Climate Fresk is an NGO with a small team, and the HCM Patient Foundation a lean foundation team. Qualification is based on the pain pattern, not on headcount.
How long does a typical implementation take?
3–4 weeks from kickoff to a live system — documented for example in the law firm case (partner.law: live 3 weeks after kickoff). More complex projects with multiple system integrations take 4–8 weeks. If you need an enterprise SLA with 50+ users and a dedicated support contract, larger vendors are the right path.
What does it cost to implement something similar for your own business?
The entry point is a Strategic Roadmap at €2,000 — it clarifies scope, ROI calculation, and next steps before any implementation budget is approved. Full pricing overview →
Recognise a similar situation in your own business?
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