500+ emails. 15-minute quotes. 30 channels. What real projects actually delivered.
15 documented projects from the DACH region — each with a starting situation, solution, and verified measurement. A law firm now processes 500+ emails per week with ~97% automatic classification, live within 3 weeks. A managing director creates quotes in 15 instead of 240 minutes. A content pipeline runs up to 30 channels with 80% less effort. Documented results — no promises.
15
documented projects
11
Client cases · external
4
In-house systems · Walk-the-Talk
8 client projects — real businesses, documented results
From a luxury jeweller to an African art collection. Every project with starting situation, solution, and verified measurement.
AI Social Media Agent
Viennese luxury jeweler
3 Kanäle
FB + Instagram + YouTube
60.000+
Instagram followers
24/7
Monitoring & classification
Among a thousand emojis: the purchase intent the team never caught.
Online Shop Manager
Viennese luxury jeweler
Minuten
instead of hours per product
0
duplicate sales since go-live
1 Klick
take product offline across all shops
One item, three shops — and every change made three times.
Email Classification
Wiener Anwaltskanzlei
500+
emails/week classified
~97 %
automatically routed
3 Wochen
from kickoff to go-live
30+ active proceedings. Hundreds of emails. One single employee.
Law Firm Digitalisation
Haller Recht
Website
new · GEO-optimised
Portal
client portal
Funnel
initial consultation funnel
A law firm that wants to be found online and manage clients cleanly.
Scaling through Digitization
EECS Green GmbH
15 Min.
per quote instead of half a workday
0
calculation errors
Bereit
ready for sales team expansion
All knowledge in the CEO's head. Without him, the company stands still.
NGO Invoicing
Climate Fresk Deutschland
3 Systeme
systems seamlessly connected
0
manual invoices remaining
Echtzeit
payment reconciliation & reporting
Active in 130 countries — and every invoice processed manually.
6-Agent Marketing System
Amsterdam client (name confidential)
6
AI agents implemented
1
consistent brand voice
100 %
GDPR-compliant / EU servers
3 founders building a product. Marketing was whatever was left over.
Client Portal
White Noise Photography
5 → 1
tools consolidated
3 Sprachen
languages: DE / EN / RU
8 Stufen
project pipeline stages
Weddings in Vienna, Mallorca, and Moscow — and five different tools.
Alumni Platform & Founder Spotlights
INSEAD Global Entrepreneurship Club
300+
verified alumni members
25
Founder Stories live
70.000+
INSEAD alumni worldwide
A global alumni network, dormant for years — and no process for reactivation.
Digital Collection Catalogue
Dr. Herbert Stepic
1.150
objects catalogued
195 Stämme
tribes, 29 countries
Phase 1
LIVE · Phase 2 approved
1,150 objects, 195 peoples — and everything in one Excel file.
In-house projects · Walk-the-Talk proof
An AI automation consultancy that still works manually itself cannot credibly sell automation. The 5 systems below are projects that OptimusFlow Consulting built for its own operations or immediate environment — no external client. Inquiry triage runs automatically; responses arrive personally where it matters. All results are real and measurable.
Walk-the-Talk
We use what we build. Triage runs automatically — the team steps in where it counts.
Personal AI Assistant
OptimusFlow Consulting
20+
hours/month saved
6
specialized sub-agents
24/7
available via WhatsApp
117 emails per day. 13 hours a week just for inbox.
Internal Knowledge Agent
OptimusFlow Consulting
Sekunden
response time vs. 1.8h of searching
–30 %
internal queries reduced
1
central knowledge interface
Knowledge spread across 10+ tools. New hires spend more time searching than working.
Social Media Content Pipeline
OptimusFlow Consulting
–80 %
time savings on content
bis 30
channels published automatically
7 + NL
platforms plus newsletter
7 platforms, up to 30 channels. Manual. No research. No rhythm.
Short Video Engine (Optimus Shorts)
OptimusFlow Consulting
1.000+
videos produced
1.000+
new followers gained
Traffic
+ inquiries via website
Explainer videos at scale — without a production team.
When a case comparison does not apply
These cases work best when a clearly defined core process is running manually. Law firm: email triage. Retail: product setup. Owner-led businesses: quote creation. When the process is unclear or dozens of stakeholders are involved, a case comparison is premature.
What is not shown here: enterprise systems with 50+ users, SLA contracts, and dedicated support teams. Larger vendors are the right choice for that. Honest tool comparison →
Frequently asked questions about the case studies
How many case studies does OptimusFlow Consulting have?
Currently 15 documented projects — 11 client cases with publicly identifiable companies or anonymised details, plus 4 in-house systems as Walk-the-Talk proof. Every project is documented with starting situation, solution, and measurable outcome. No case without a verified result.
When is it worth comparing these cases with your own business?
When you recognise at least one of these situations: more than 100 manual steps per week in a core process, a knowledge bottleneck tied to a single person, or several tools that never run in sync. The cases below show concretely which starting situation led to which solution — the comparison takes 5 minutes.
What are 'in-house projects' in the lower category?
The 4 projects under 'In-house projects · Walk-the-Talk proof' are systems that OptimusFlow Consulting built for its own operations — no external client: the personal AI assistant, the internal knowledge agent, the social-media content pipeline, and the Optimus Shorts short-video engine. All run on the in-house stack, all results are real and measurable — the point is: we use what we build.
Can an SME with fewer than 10 employees benefit from these solutions?
Yes — EECS Green shows that the critical question is not headcount, but whether a core process is running manually when it does not need to. Climate Fresk is an NGO with a small team, and the HCM Patient Foundation a lean foundation team. Qualification is based on the pain pattern, not on headcount.
How long does a typical implementation take?
3–4 weeks from kickoff to a live system — documented for example in the law firm case (live 3 weeks after kickoff). More complex projects with multiple system integrations take 4–8 weeks. If you need an enterprise SLA with 50+ users and a dedicated support contract, larger vendors are the right path.
What does it cost to implement something similar for your own business?
The entry point is a Strategic Roadmap at €2,000 — it clarifies scope, ROI calculation, and next steps before any implementation budget is approved. Full pricing overview →
Recognise a similar situation in your own business?
In a free 30-minute call we show which three processes you could automate right away.
Free · no obligation · no sales pitch