Kundenchaos comes in many forms — we solve three of them systematically.
Customer Inquiry, Content & Social, Sales Automation: AI automation systems for DACH SMEs, implemented in 3–8 weeks.
OptimusFlow Consulting implements AI automation systems for small and medium-sized businesses in Vienna and the DACH region. The service portfolio covers three implementation areas: Kundenanfragen-Automatisierung (classifying and routing incoming inquiries), Content- & Social-Automatisierung (brand-voice agents for marketing teams), and Vertriebsautomatisierung (fully automated quote-to-invoice processes). Rounded out by two strategic entry formats — Strategic Roadmap (€2,000, 2 weeks) and Executive Workshop (€5,000/day) — for companies that need clarity before committing to an investment.
No obligation
What we implement
Kundenanfragen-Automatisierung
Price by scope
from €8,000
When emails, forms, and messages have to be manually sorted every day, the cost goes well beyond time.
- Classification + routing into Outlook, CRM, or existing workflows
- Multilingual, GDPR-compliant, EU-hosted
- Dashboard for accuracy, volume, and escalations
Content- & Social-Automatisierung
Price by scope
from €8,000
When your marketing team is good but buried in day-to-day work — and content still needs to go out consistently.
- AI assistants trained on your brand voice (EU-hosted, GDPR-compliant)
- Blog, social, newsletter, and PR consistently from one system
- Onboarding and training for your team included
Vertriebsautomatisierung
Price by scope
from €15,000
When quotes are still assembled manually from scattered documents.
- End-to-end: Lead → Quote → Order → Invoice → Reminder
- Central product database instead of 50 scattered documents
- 4 weeks of hypercare after go-live
When you need clarity first
Before committing to an implementation, we analyze your processes, calculate ROI figures per use case, and deliver a prioritized plan. Both formats run within 1–2 weeks.
Strategic Roadmap
We show you which automations save up to 10 hours per week per employee — with ROI figures per automation. Delivered in 2 weeks.
- Full process analysis of your 5 biggest time drains
- Prioritized automation map with ROI projections
- €1,500 credited toward a subsequent implementation (within 60 days)
Executive Workshop
Your leadership team leaves the workshop with 5 prioritized use cases ready to start immediately.
- Full-day workshop on-site or remote
- Use-case development with your leadership team
- Executive summary for the board / management
Both formats run within 1–2 weeks. Full overview: All prices at a glance →
When OptimusFlow Consulting is not the right fit
OptimusFlow Consulting is not a scalable software agency and not an enterprise IT provider. If you need a system with 50+ users, a 3-year SLA, and a corporate compliance process, you will be better served by specialized enterprise IT firms — we say so openly in the discovery call. If you are based in Austria, Germany, or Switzerland, have a concrete operational problem, and want a running system within 3–8 weeks — then OptimusFlow Consulting is a match.
If it's not a fit, we say so honestly. That's stated on every service page.
Practice over pitch — we use what we build
OptimusFlow Consulting is an AI automation consultancy that runs the same systems we build for clients. Incoming inquiries are pre-classified, quote processes, reporting, and social monitoring run automatically. What makes sense, we automate — the rest we handle with process. Manual steps stay where judgment beats automation.
Automation Marketplace: live from our own stack →What a running system actually means
8h → <1h
partner.law — inbox management per week
500+ emails/week · ~97% classification accuracy
½ Tag → 15min
EECS Green — quote turnaround per quote
3 years of historical data structured · calculation errors reduced to zero
60.000+
Viennese luxury jeweller — followers, 3 channels, 24/7 monitoring
Community management · purchase-intent classification
These numbers don't come from better tools — they come from systems built precisely for the process. Three projects, three different industries, three different entry points into the same approach: Invisible Architecture.
All case studies with numbers →Common questions about our services
What AI services does OptimusFlow Consulting offer?
Three implementation areas and two strategic entry formats. Customer Inquiry Automation classifies and routes incoming inquiries automatically. Content & Social Automation runs brand-voice agents for marketing teams. Sales Automation handles the complete sales process from lead to payment reminder. Rounded out by Strategic Roadmap (€2,000, 2 weeks) and Executive Workshop (€5,000/day). Full pricing overview: All prices at a glance →
How long does a typical AI implementation take?
Customer Inquiry Automation: 4–6 weeks. Content & Social: 3–4 weeks. Sales Automation: 6–8 weeks (most complex system, includes CRM/ERP integration). Strategic formats (Roadmap + Workshop) run within 1–2 weeks. After go-live there are 4 weeks of hypercare. Project start is typically within 2 weeks of the discovery call.
Who is this not for?
If you need an enterprise system with 50+ concurrent users, a 3-year SLA, ISO-27001 audit requirements, and an internal IT governance process — you will be better served by specialized enterprise IT providers. OptimusFlow Consulting works with SMEs that need to resolve operational bottlenecks quickly and without large-project overhead.
What does AI automation cost at OptimusFlow Consulting?
All prices are public. Strategic Roadmap €2,000 (credit-back €1,500 on implementation within ≤60 days). Executive Workshop €5,000/day. The three implementation areas are scoped individually — no flat rate without a process analysis. The Roadmap gives you the numbers per use case before you decide. All prices at a glance →
What is the difference between consulting and implementation?
Consulting formats (Roadmap, Workshop) deliver analysis, prioritization, and the basis for decisions — you leave knowing exactly which automation delivers the biggest lever and what it costs. Implementation engagements build the running system: from concept through go-live, including 4 weeks of hypercare. Both formats can be booked independently.
Are existing tools replaced or integrated?
Integration — not replacement. All systems are embedded into existing tools: Outlook, Gmail, CRM, Teams, Slack, Instagram, Xentral, Shopify. That is the Invisible Architecture approach: you keep working in the tools you know, the AI operates in the background. No forced software migration, no vendor lock-in.